Terms and Conditions
Mischief Management, LLC (hereafter referred to as “Conference Organizer”) agrees to provide such spaces to Vendor at Romance Con 2024: Milwaukee, and reserves the right to refuse any potential Vendor for any reason. Romance Con 2024 will be held at the Milwaukee Convention Center (hereafter referred to as “Venue”).
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Purpose of Conference
The purpose of Romance Con is to bring together the community of fans for a weekend of celebration and entertainment.
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Incorporation of Exhibit
Exhibit A is hereby incorporated fully herein and shall be deemed part of this Agreement.
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Compliance with Law
Vendor is solely responsible for ensuring its compliance with all applicable laws, rules, and regulations, including any required qualification to do business; any sales, permits, tax rules and regulations; any fire codes or regulations; and any law governing promotions, contests, raffles, giveaways or games. Conference Organizer does not accept any responsibility for Vendor’s failure to comply with any applicable law, rule, or regulation. In the event that Vendor does not comply with all applicable laws, Conference Organizer may require that Vendor comply immediately or close Vendor space immediately. Vendor hereby indemnifies and holds harmless Conference Organizer as well as their officers, directors, agents, employees, volunteers, representatives, and respective successors and assigns, against any and all liability arising from or relating to Vendor’s compliance or failure to comply with any law, rule, or regulation.
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Lost, Stolen, or Damaged Merchandise
Vendor is solely responsible, and assumes all of the risk, for lost, stolen, or damaged merchandise or other materials. The Conference Organizer does not accept responsibility or assume any risk for any lost, stolen, or damaged merchandise.
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Limitation of Liability
NEITHER VENDOR NOR CONFERENCE ORGANIZER SHALL BE LIABLE TO THE OTHER OR TO ANY THIRD PARTY FOR ANY INDIRECT, INCIDENTAL, SPECIAL, AND CONSEQUENTIAL OR PUNITIVE DAMAGES, INCLUDING WITHOUT LIMITATION LOSS OF PROFIT OR GOODWILL, FOR ANY MATTER ARISING OUT OF OR RELATING TO THIS AGREEMENT.
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Breach
In the event that Vendor breaches this Agreement, including without limitation, any of the Rules and Regulations in Exhibit A, Conference Organizer reserves the right to terminate this Agreement immediately without notices or refund, and either close Vendor’s space(s) immediately, if the breach occurs during Romance Con; or, resell Vendors’s space if the breach occurs prior to Romance Con.
If Vendor engages in any misconduct which might bring Vendor into public disrepute, contempt, scandal, or ridicule, or which violates any event guidelines or reflects unfavorably on the event, including but not limited to violation of any laws or allegations of inappropriate behavior, any funds paid by Vendor will not be refunded in the event of behavior-related cancellation or removal from the event.
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General Terms and Conditions
This Agreement is made pursuant to the laws of the State of Delaware, without regard to its conflict of law principles. Any changes made to this Agreement must be made in a writing signed by both parties. Conference Organizer may terminate this Agreement at any time upon notice to Vendor and shall, within a reasonable time thereafter, refund any portion of the payment that the Vendor has paid to Conference Organizer.
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Exhibit A: Rules and Regulations
SIZE AND LOCATION
SIZE: A SPACE is a dedicated area in Romance Con's Vendor Room, for the express purpose of signing and promotion of books and goods in which its guests may be interested. Spaces come in the following sizes:
Vendor Table: 6' Table and 2 chairs.
LOCATION: Conference Organizer reserves the right to assign the location of each Vendor’s space within the Vendor room according to its sole discretion.
AMENITIES
Each space includes at least the following Amenities:
One (1) 6' table
Two (2) chairs
Two (2) Romance Con “Vendor” badges to the conference which allow entrance to all events).
A limited number of “Vendor” badges to identify the Vendor’s staff (allowing access to Vendor room solely).
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The Conference Organizer will provide badges for each member of the Vendor’s staff. Badges must be worn by Vendor’s staff while they are staffing the space to identify them as official Vendor personnel. Badges are non-transferable and do not provide access to conference programming or special events.
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TRADEMARK AND COMPLIANCE
Goods sold by Vendor at Romance Con may not include any food or beverage items, or any items including the Romance Con name or logo unless dictated by a separate agreement. Goods bearing copyrighted material may not be sold unless by the copyright holder or through a leasing agreement which Romance Con reserves the right to request at any time. Goods must be an accurate reflection of Vendor’s description of items, and may not include items the Conference Organizer deem excessively mature for the audience of the Conference. Conference Organizers reserve the right to request the removal of any item from the vendor room at any time. Vendors found to be in violation of any of the above terms may be removed from the vendor room at any time, without refund.
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ADDITIONAL SERVICES
Vendors requiring services or materials not listed under the Amenities (the “Additional Services”) must purchase such Additional Services from either the Venue or our exhibitor services company. Vendors shall not install Additional Services, including, without limitation, internet or electricity, on their own or through a service provider other than those specified by the Conference Organizer. Any Vendor purchasing or using Additional Services hereby indemnifies and holds harmless Conference Organizer as well as its officers, directors, agents, employees, volunteers, representatives and respective successors and assigns, against any and all liability arising from or relating to Vendor’s purchase or use of Additional Services.
PRICE AND PAYMENT
PRICE: Vendor agrees to pay Conference Organizer amount as outlined in the agreement.
PAYMENT: A nonrefundable fifty percent (50%) deposit must be made immediately upon completion of this contract. Payment must be made in full by 6/27/24. If payment is not received in a timely manner, the Conference Organizer may unilaterally terminate the Agreement without notice. If the Vendor does not pay the balance by 7/8/24, the Vendor will be auto-billed for the remaining amount.
PROMOTION
Conference Organizer may include each Vendor’s name, logo, and/or a brief description of its products and services on Romance Con's official website. It is the Vendor’s responsibility to furnish Conference Organizer with a usable logo and website for promotion when requested by the Conference Organizer.
